Class scheduling & bookings
Members book classes with credits. Capacity, waitlists, and automatic notifications when spots open.
FOR GYMS & FITNESS STUDIOS
Members who keep coming back.
Credit-based memberships, class scheduling with capacity & waitlists, trainer permissions, automated renewals — under your own branded app.
Higher member retention
+24%
Recurring revenue, predictable
94%
+24%
Higher member retention
8h+
Hours saved on admin
94%
Recurring revenue, predictable
What you get
Everything a gym or studio needs.
Credit-based subscriptions
Sell monthly, quarterly or annual plans. Members spend credits on classes, courts or equipment.
Trainer permissions
Each trainer sees their own schedule and class roster. Manage permissions per role.
Financial transactions
Quick sales for towels, drinks, supplements. Member balances, products, reports — one place.
Email & push announcements
New programs, holiday hours, special offers — reach every member instantly.
Online payments
Automated renewals via card on file. Members never lose access.
HOW CREDITS LOCK IN RETENTION
Credits that keep members coming back.
Credit-based memberships power every booking — a yoga class, a court, a personal training slot. Members watch their balance, plan ahead, and come back more often.
- 01
Member buys their plan
Pick a credit package — monthly, quarterly, or X classes per month. Pay at the front desk today; pay online once payments ship.
- 02
Credits power every booking
Each class consumes credits per service type. Members watch their balance, book early, attend more.
- 03 Coming soon
One-tap repurchase when credits run low
Members get a low-balance reminder and a one-tap repurchase link via Stripe. No surprise auto-charges, no recurring-billing rules — the member stays in control.
EVERYTHING UNDER THE HOOD
Built for the way gyms and studios actually operate.
Seven modules, every detail thought through. Tap a group to see what's inside.
Class & resource scheduling
- Group class scheduling on shared rooms — yoga studio, cardio room, spinning, CrossFit box.
- Capacity-managed bookings: max participants per service type.
- Multi-room and multi-equipment as bookable resources.
- Recurring class schedules — set the weekly grid once.
- Coach per class with cross-room availability blocking — no double-booking trainers across studios.
- Outside-hours and admin overrides for private sessions.
- Per-class waiting list with automatic promotion when someone cancels.
Memberships & credits
- Credit-based subscription system — your bread-and-butter monetisation.
- Configurable plans: per-month, per-quarter, unlimited, X-classes-per-month.
- Reminders when member credits are running low or about to expire.
- Subscription purchase history and renewal flows.
Member management
- Multi-role staff: Owner, Staff, Coach, Viewer.
- Member discovery via invite code.
- Member directory with profile, contact info, payment history.
- Friend system — members bring members, retention rises.
- Push notifications for class reminders, membership expiry, special events.
Trainer & coach features
- Coach role with resource-scoped permissions.
- Personal training appointment booking — 1-on-1 sessions handled the same as classes.
- Activity log to track who modified what, when.
Online & payment ops Coming soon
- Stripe Connect online payments — cards plus Apple Pay and Google Pay.
- Saved-card off-session charging — perfect for membership renewals.
- Auto-refund safety net on cancel-race scenarios. No money silently lost.
- Cash and card hybrid policies, configurable per business.
- Receipt-ready transaction reports for accountant export (XLSX, CSV).
Customer-facing
- White-label PWA plus native iOS and Android apps.
- Greek and English locales out of the box.
- Class booking with skill prerequisites — intermediate yoga, advanced CrossFit, etc.
- Cancel by deadline with configurable grace periods.
- ICS calendar sync — classes show up in the member's phone calendar.
Reports & ops
- Class attendance reports.
- Peak-hour utilisation per room.
- Member churn signals — subscription expiry reminders, transaction trends.
- Multi-location chain support — one operator, multiple gyms.
- Per-business announcements: price changes, holiday closures, new class launches.
BUILT FOR SERIOUS OPERATORS
Why chains and clubs trust BookedIn.
- 1 No PCI scope on the club
Stripe Connect direct charges. Your club is the merchant of record but never handles card data.
- 2 Multi-tenant isolation
Chain operators run multiple locations from one account. Each location's data is fully isolated.
- 3 GDPR-aware by default
Full payment audit trail. Safe user deletion — anonymise, never cascade-delete history.
- 4 Mobile-first
70%+ of bookings happen on phone. Our Flutter app ships at feature-parity with the web admin.
- 5 Durable refund recovery
Auto-refund safety net on cancel-race scenarios. Even worst-case payment edges never lose money.
WHITE-LABEL APPS
Your brand. Your app. Your members never leave.
BookedIn powers the platform. Your club owns the experience — your colors, your logo, your name in the App Store, your domain on the web. Members download YOUR app, not ours.
- 1 Your name in the stores
Members install your branded iOS & Android app — not BookedIn.
- 2 Your colors, your logo
Full visual customization across web, mobile and emails.
- 3 Your own domain
book.yourclub.com — not a generic SaaS URL.
Ready to lock in retention?
Book a 20-minute call. We'll show you what your gym looks like on BookedIn.